A well-designed organization ensures that the form of the organization matches its purpose or strategy, meets the challenges posed by business realities and significantly increases the likelihood that the collective efforts of people will be successful. As companies grow and the challenges in the external environment become more complex, businesses processes, structures and systems that once worked become barriers to efficiency, customer service, employee morale and financial profitability. Charter the design process As senior leaders, you come together to discuss current business results, organizational health, environmental demands, etc.
What are the main Functions of an Office?
The efficiency of an office should be judged by the degree of promptness in supplying correct information.
The information dealt with by an office will be on accounts, orders, prices, complaints, personal matters, etc. It will go to the credit of the manager, if his office gives out needed information at a moment's notice.
Terry says, "The act of collecting, processing, storing and distributing information comprise functions of the office. A business organization today is faced with the ever- changing conditions.
The present decade is the decade of change and challenge. With the developments and advances in the field of science and technology, the manufacturing techniques have undergone a rapid change. The ever-widening markets also pose a challenge by themselves. All the problems can be satisfactorily tackled only when adequate information is available.
Thus man's greatest tool today is information. To identify new markets, to design new products, to make decisions, to keep people informed and to keep abreast of knowledge, requires information.
It is not only man's greatest tool, but it is also one of the greatest needs. Information is required by all members of enterprise and one of the problems in its management is to determine the nature of the information required, by whom, and in what form. Information is to help; it should assist its recipient in performing his assigned job.
In short, the acts of controlling, processing, storing, striving and distributing information comprise the function of the OFFICE. The functions of a modern office can be divided into the following categories; and they are: Basic or routine functions.
Administrative management functions or ancillary functions. The following are the basic functions of an office: To receive or collect information. To prepare a record of such information.
To process and arrange such information. To supply readymade information to the authorities when asked for. To receive or collect information: The primary function of the office is to receive information from the various departments of the organization or from outside through enquiries, reports, orders, circulars, complaints, messages etc.
If the information received is not complete, the office tries to collect information by sending out enquiries of clarifications. There may be different types of meeting within or outside the organization and pieces of information will be helpful to the management and therefore the office has to collect it.
To prepare records of information: Information is usually received in the form of letters, enquiries, phone calls etc. These are orders, quotations, price-lists, replies to enquiries and complaints, account books, etc. All these records will be retained for further reference.
According to the nature of the information, the record may be retained for many years or they may be safely kept for a few years, after which they can be destroyed. The records of information prepared in the office must be preserved safely, made available to the management within no time and must be easy to understand.
These records maintained by the office will be reference for further dealings. Moreover, every business has to keep up- to-date books of accounts which are required to record all business transactions.
The books like cash-book, purchase book, sales-book, goods returns book, productive expense and other ledgers are to be kept by every office. Besides the account-books, other books will have to be maintained by the office in order to have a smooth function of the organization.
To process and arrange information:Introduction. Project business is an emerging research field that addresses how project-based firms organize their internal and external activities to support the business objectives of projects, firms, and the network of firms (Kujala & Artto, ).
What if There was a fire at your headquarters? An integral part of your leadership team quit?
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interrelated. These functions. ISO IEC Plain English information security management definitions. Use our definitions to understand the ISO IEC and standards and to . Interrelated Business Functions The Role of a Manager in Functional Areas of a Business MGT March 9, The Role of a Manager in Functional Areas of a Business The employees in a functional area of business have specific roles in the departments to further the goals of the company.